Data Soft Technologies, Inc. is a highly recognized provider of Consulting Services in the U.S. We were founded in 1994; DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and works with end clients.
We are currently looking for an experienced Executive Administrative Support Specialist that will support the Vice President of our client.
Job Title: Administrative Support Specialist
Location: Greer, SC
Duration: 6 month with full time hours
Job Description and Responsibilities:
Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities. Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting. Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention. Coordinates management workshops.
Maintains department web page.
Maintains time administration for management. Creates purchase orders and processes invoices to Accounts Payable.
Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
Supports management to maintain target achievement and task completion as assigned.
Handles confidential information material. Monitors and communicates to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TS. TS target/status system update.
Qualification and Skills Needed:
5 to 7 years experience in an Executive Administrative Role.
Fluent in German (Speak, Read, Write)
Spanish language skills a plus.
Advanced skills using SAP, SAP Travel, EAP, Finance/Budget
Advanced skills using MS Office – Excel, Word, Powerpoint, Outlook
Advanced skills using Sharepoint
Advanced skills using Agile
Advanced knowledge in Event planning
Advanced knowledge in Expense reporting
Knowledge using DIVA
Knowledge using Concur
Knowledge using PRIMA
Knowledge using e-Services
Ability to maintain structure and organization under pressure is mandatory.
Associate Degree with a strong background in Business Administration