Jobs in Admin-Clerical

General Clerk III 15
Kelly Services    09-12-2018 Milan, IL, USA

General Clerk III 

Kelly Services is currently recruiting for a full-time General Clerk. This long term position will support John Deere, of the world’s leading equipment and manufacturing companies, at its location in Milan, IL. The distribution center is looking for an individual with experience in a warehouse/shipping office environment. Must be able to quickly learn and master the JDCM system. This is a second shift role. This assignment is paying $15.33 per hour and tentatively starting August 2018.

Job Duties and Responsibilities

• Sort and process pick ticket stubs 

• Perform a lot of data entry and serve as backup

• Work at driver window or burst tickets and distribute work or equipment

• Act as customer service for warehouse workers

• Manage thirteen printers w/sense of urgency 

• Quickly navigate multiple computer systems

• Assist with Customer Service

• Will be working 90-95% in office, but “floor will come to them”

• Critical skills required: exceptional data entry speed/accuracy plus ability to stay focused and perform work for long periods of time

 

Skills and Education

• Must have Outlook, Word and Excel Experience

• Must have high level of attention to detail and strong communication skills

• Must be able to lift and move 50lbs

• Administrative experience and warehouse/shipping experience needed

• High school diploma/equivalent required. 

 

Term of Assignment

•    Long Term – August 2018- July 2019

• Start time will either be between 10a-2pm and 4-7pm depending on selection. Hours are stable but can vary in the range depending on vacation coverage or business needs. 

Office Coordinator 13
Segue Technologies Inc    09-11-2018 Arlington, VA, USA

Position Summary:

Segue Technologies seeks a friendly, dependable, and organized Office Coordinator to work at the front desk of our Headquarters office in Arlington, VA. The Office Coordinator will report directly to the Vice President of Operations and will be a part of the Operations team. This position will be focused on ensuring that the office is running smoothly and efficiently.  They will also play a large role in making headquarters an enjoyable place to be.  Work hours are 8:30 AM – 5:00 PM.

 

Job Duties and Responsibilities include but are not limited to:

·         Greet and direct visitors

·         Answer the main phone line and route callers to the appropriate person

·         Order office and kitchen supplies

·         Monitor vending relationships

·         Keep conference rooms, kitchens and other public spaces stocked and free of clutter

·         Collect, sort and deliver mail daily

·         Prepare packages and letters for shipping

·         Assign access and parking cards to employees and visitors

·         Plan company events (holiday parties, birthday celebrations, meetings, new hire lunches, etc.)

·         Act as the liaison between building management and the Company

·         Coordinate with vendors for maintenance requests

·         Prepare new hire bags and workspaces for new hires

·         Order and maintain company promotional items

·         Coordinate employee birthday and anniversary acknowledgements

·         Oversee companywide philanthropic activities

·         Additional tasks as required

 

Required Skills:

·         Pleasant and clear speaking voice

·         Professional and friendly demeanor

·         Detail-oriented

·         Strong interpersonal, communication and organizational skills

·         Proactive

·         Creative thinker

·         Responsible and dependable

·         Organized

·         Willing to take on additional responsibilities as needed

·         Ability to lift 10 to 15 pounds

 

Desired Skills:

·         Previous experience as a Receptionist or Office/Administrative Assistant

·         Experience with MS Office (Word, Outlook, Excel)

 

Segue Technologies, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit our website, www.seguetech.com/careers, to submit an application. 

Administrative Support Associates 8
Kelly Services    09-11-2018 El Dorado Hills, CA, USA

Administrative Support Associates, El Dorado Hills, CA

Kelly Services is seeking experienced full-time experienced Administrative Support Associates. This opportunity is for one of our top leading health insurance client in El Dorado Hills, CA. This is a 3+-month assignment and starts in September 2018. Pay rate is $20.55 per hour.

Duties and Responsibilities:

  • This role is responsible for providing support for small groups; and interfacing with Sales Reps, Sales Assistants, and Brokers.
  • Serve as a liaison between the sales team and brokers in support of selling activities across regional territories.
  • Responsible for organizing, supporting and implementing operational strategies that supports regional sales goals, client relationships, and performance metrics.
  • Supports individual sales reps by assisting in and creating broker appointments, and creates sales efficiency data for sales reps
  • Assists Sales department in providing technical, administrative, product information and responding to brokers requests and escalated service issues.
  • Facilitates the processing of applications received.
    Plans and coordinates necessary broker training and seminars.
  • Self-driven team players with a can-do, whatever-it-takes attitude.
  • Ability to work independently with minimum supervision.
  • Strong professional commination, will be taking incoming calls.
  • Ability to multi-task and work in a fast-paced environment.
  • Can navigate and balance priorities based on last minute changes.
  • Customer service experience.
  • Must be able to handle confidential information, demonstrating a high level of discretion and diplomacy in sensitive situations.

Skills, Qualifications and Requirements:

  • High School Diploma or GED
  • 2+ years Administrative Support and accurate high-volume data entry experience
  • Experience in a sales environment (preferred)
  • Advanced with Microsoft Office; Excel, Word, Outlook (PowerPoint is a plus)
  • Strong attention to detail, ability to multi task and work in a fast-paced environment
  • Ability to navigate and balance priorities based on last minute changes. Ability to learn new technology/platform and work independently
  • Maintains strict confidentiality of information
  • Superior communication and interpersonal skills
  • Health insurance & hospital background (preferred)
  • Bilingual; Fluent in English and Spanish is a plus
Customer Service Representative 55
PHARMALEX COMPANIES    09-06-2018 Atlanta, GA, USA

We pride ourselves on their competitive, but extremely friendly and family-oriented work environment. Our culture promotes constant personal and professional growth, based on principles of respect, trust and challenge. We are now striving to train the most capable and skilled individuals to help acquire new clients, grow into new markets and develop new marketing and customer service experiences. We provide full training and career advancement in this globally expanding industry.

 

Tasks:

  • Approach consumers to asses how needs can be met by company services offered
  • Provide exceptional customer service and consultation advice
  • Facilitate administrative tasks and customer scheduling
  • Additional tasks as required

 

Due to recent expansion, we are willing to train a highly motivated individual for management, customer service and lead generation opportunities, but they must be willing to train in an entry level position. This opening is ideal for college graduates or professionals with customer service experience looking for a career change because this is an entry level position in a brand new industry.

 

Benefits of the Customer Service Position:

  • Comprehensive Paid Training by a National Manager
  • National and International Travel for Company Events
  • Opportunity For Community and Charity Involvement
  • Flexible Scheduling
  • Numerous Advancement Opportunities

 

Qualifications:

  • Experience in customer service and associated fields
  • Ability to adapt to a variety of people
  • Winning attitude and dedication to ensuring customer satisfaction
  • Positive attitude and ability to work well within a team environment
  • College Degree preferred
  • Background in Retail or Restaurant
  • Leadership skills
  • Local to the office area
Customer Service Representative 33
PHARMALEX COMPANIES    09-06-2018 Houston, TX, USA

We pride ourselves on their competitive, but extremely friendly and family-oriented work environment. Our culture promotes constant personal and professional growth, based on principles of respect, trust and challenge. We are now striving to train the most capable and skilled individuals to help acquire new clients, grow into new markets and develop new marketing and customer service experiences. We provide full training and career advancement in this globally expanding industry.

 

Tasks:

  • Approach consumers to asses how needs can be met by company services offered
  • Provide exceptional customer service and consultation advice
  • Facilitate administrative tasks and customer scheduling
  • Additional tasks as required

 

Due to recent expansion, we are willing to train a highly motivated individual for management, customer service and lead generation opportunities, but they must be willing to train in an entry level position. This opening is ideal for college graduates or professionals with customer service experience looking for a career change because this is an entry level position in a brand new industry.

 

Benefits of the Customer Service Position:

  • Comprehensive Paid Training by a National Manager
  • National and International Travel for Company Events
  • Opportunity For Community and Charity Involvement
  • Flexible Scheduling
  • Numerous Advancement Opportunities

 

Qualifications:

  • Experience in customer service and associated fields
  • Ability to adapt to a variety of people
  • Winning attitude and dedication to ensuring customer satisfaction
  • Positive attitude and ability to work well within a team environment
  • College Degree preferred
  • Background in Retail or Restaurant
  • Leadership skills
  • Local to the office area
Data Entry Associates 17
Kelly Services    09-05-2018 San Francisco, CA, USA

Data Entry Associates, San Francisco, CA

Kelly Services is seeking experienced full-time experienced Data Entry Associates. This opportunity is for one of our top leading health insurance client in San Francisco, CA. This is a 2+-month assignment and starts in September 2018. Pay rate is $19.54 per hour.

Duties and Responsibilities:

  • This role is responsible for developing customized reports for the company’s people leader population featuring results from our annual employee engagement survey.
  • It will require ability to build knowledge and understanding of Great Place to Work’s “Emprising” platform and how to leverage the tool to access survey results for each leader, e.g. use of comparison filters, heat maps and word clouds for verbatim comments, that generate insightful action planning and continually improve the employee experience at the company.
  • Develop survey results reports for eligible people leaders with five or more direct reports. 
  • Populate standardized report templates with screenshots of survey results that will be used to share and communicate results with teams.
  • Requires medium to expert skills in PowerPoint, Excel and Word and be able to take screenshots of the survey data and populate it into a PowerPoint presentation deck and/or Excel or Word document.
  • Experience with employee engagement surveys/methodologies and interpreting/analyzing survey data is a plus.

 

Skills, Qualifications and Requirements:

  • Bachelor’s degree
  • 2+ years data entry experience
  • Experience with employee engagement surveys/methodologies and interpreting/analyzing survey data is a plus
  • Knowledge of Great Place to Work’s Emprising platform (preferred)
  • Advanced with PowerPoint, Excel and Word
  • Strong attention to detail, ability to multi task
  • High quality outcomes with minimal errors
  • Ability to learn new technology/platform and work independently
  • Maintains strict confidentiality of information

 

Administrative Assistant II 10
Kelly Services    09-04-2018 Moline, IL, USA

Kelly Services is currently recruiting for a full-time Administrative Assistant II. This long-term position will support John Deere, one of the world’s leading equipment and manufacturing companies, at its location in Moline, IL.

This assignment is paying $19.45 per hour and tentatively starting September 2018.

Job Description:

Performs a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitates work flow through a manager’s office. Develops reports; may perform a variety of duties commensurate with this level, e.g. respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job.s other work.

Job Duties and Responsibilities:

  • Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications.
  • May maintain databases, systems applications or files to ensure accurate and current information is available for use by others.
  • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities i.e. refreshments, etc.
  • Gathers and summarizes data from various sources in order to complete reports and special projects.
  • Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
  • Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.
  • Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
  • Escalates complex issues for resolution as appropriate.
  • Gathers or creates and maintains records or data and distributes information as appropriate to department members or internal/external customers.
  • May perform analysis of data and resolve discrepancies following prescribed procedures.
  • May organize/maintain records of Supervisors or others’ projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor s office, ensuring follow-up items are addressed.
  • Creates and maintains sensitive department records; uses data to prepare letters and memoranda for supervisor s signature.

Term of Assignment

  • Long Term – September 2018 to October2109

REQUIRED Skills and Education:

  • High School or equivalent required
  • Must be skilled in Microsoft office products and able to learn proprietary web applications.
  • Quick learner!
  • Looks for gaps in processes caused by unique situations.
General Clerk II 22
Kelly Services    08-28-2018 Dubuque, IA, USA

General Clerk II

Kelly Services is currently recruiting for a full-time General Clerk II. This long-term position will support John Deere, one of the world’s leading equipment and manufacturing companies, at its location in Dubuque, Iowa.

This is a 1st shift role.

This assignment is paying $14.57 per hour and tentatively starting September 2018.

Job Description:

Under general supervision, performs clerical office duties such as document processing, report preparation, and data retrieval and filing; responds to standard inquiries referring complex requests to appropriate staff members; analyzes information of intermediate difficulty using individual judgment in the performance of tasks; researches or resolves discrepancies following prescribed procedures; and updates and maintains process documentation.

Job Duties and Responsibilities

  • Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.
  • Prepares and maintains documentation of department processes i.e. number of transactions processed, phone calls received, forms processed, etc. and runs reports or updates forms according to defined procedures.
  • Contacts customers outside of the work area and receives incoming inquiries; responds to standard inquiries and refers complex requests to appropriate staff members. Produces written correspondence in response to customer inquiries.
  • Compiles data necessary to prepare files or create standard and special reports using defined formats.
  • Verifies the accuracy and completeness of data submissions and forms; enters data into appropriate system or processes forms according to standard procedures.
  • Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.
  • Develops, analyzes and revises comprehensive plans to coordinate the introduction of new product through the unit Product Delivery Process.
  • Works with supervisory personnel in developing plans, critical path methods, time schedules and workforce estimates for the product delivery process.
  • Interprets critical path schedules and data processing output information and initiates action to resolve conflicts.
  • Develops code sheets for new models and manages through product delivery process.
  • Assists in developing and coordinating changes to product definition documents.
  • Coordinates top level structure of a given model.
  • Ensures minimal excess inventory as models are updated.
  • Coordinates the information reporting of the Product Delivery Process team.
  • Assists with problem solving, training and/or mentoring less experienced personnel.
  • Understanding of specification systems and decision release systems.
  • Performs more complex functions, understands principles, may teach others.

Skills and Education:

  • High School or equivalent required.
  • Position must have very solid working knowledge of Excel and other Microsoft Office programs.

Term of Assignment

  • Long Term – September 2018 to September 2019
  • 1st Shift
Training and Development Specialist 21
Kelly Services    08-28-2018 Ankeny, IA, USA

Training Development Specialist II in Ankeny, IA

 

Kelly Services is currently recruiting for a full-time Training Development Specialist II. This long-term position will support John Deere, one of the world’s leading equipment and manufacturing companies, at its location in Ankeny, Iowa.

This assignment is paying $45.31 per hour and tentatively starting September 2018.

Job Description:

Assess training needs, obtains or develops programs and delivers various courses. May collaborate with unit or functional leaders on training strategy and other strategic training and development activities. This is a well-grounded, middle level seasoned training professional.

Job Duties and Responsibilities:

  • Assesses training needs to determine skill or behavioral gaps and develops or obtains programs aimed at closing those gaps.
  • Also, is certified to deliver various courses developed within the Company such as Train the Trainer courses or those courses obtained externally.
  • Assists with the completion of employee training plans working with managers and employees to identify potential developmental gaps and opportunities to close those gaps.
  • Participates in strategic planning and budget discussions and provides ongoing monitoring of the strategic plan and budget.
  • Strives to improve employee relations through various development programs to welcome new hires, promote teamwork, and increase employee retention. Prepares instructional materials and job aids for courses.
  • Implements raining requirements related to Enterprise projects such as Performance Management or Succession Planning.
  • Assists in establishing/monitoring training costs and forecasting training needs for future growth.
  • May provide work direction to others in the department.
  • Schedule, deliver, and track training to include SafeStart for new hire/recalled employees and then the Extended Application Units of SafeStart to all DMW employees
  • In addition, the trainer will also schedule, deliver, and track training for required compliance new hire, annual and refresher safety training as required by OSHA and John Deere
  • Engage with the safety department to develop and roll out additional training that could be delivered to promote a safer culture at DMW.

Term of Assignment

  • Long Term – September 2018 to September 2109

REQUIRED Skills and Education:

  • High School or equivalent required
  • Minimum 2 years of experience as a trainer
  • Knowledge of OSHA regulations
  • Good communication skills; verbal and written
  • Solid Microsoft Office skills, including PowerPoint

PREFERRED Skills and Education:

  • Training for a manufacturing work environment
Administrative Assistant II 16
Kelly Services    08-27-2018 Huntington Park, CA, USA

Administrative Assistant II-Huntington Park, CA

Kelly Services is seeking experienced full-time experienced Administrative Assistant II. This opportunity is for one of our top leading health insurance client in Huntington Park, CA. This is a 4-month assignment and starts in September 2018. Pay rate is $18.24 per hour.

Job Description:

  • Responsible for providing administrative support to functional area(s), department manager(s) and/or staff. Uses automated office equipment such as a computer to compose, type and proofread letters, reports and other materials.
  • Experience with Microsoft Office.
  • Maintains alphabetical, numerical or subject filing systems.
  • May be responsible for the preparation of reports, graphs, and presentations, conducting research and illustrating data using spreadsheet, database and graphic software.
  • Acts as an information source on organization policies and procedures.
  •  May coordinate special projects and department activities.
  • Screens calls, takes and delivers messages, provides information to callers.
  • May order and maintain office supplies, prepare and sort mail.
  • Responsible for assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations.
  • Acts independently to determine methods and procedures on new assignments.
  • Provides training to lower level employees.

 

Skills and Qualifications:

  • 2+ years previous Administrative Assistant experience or similar.
  • Typing speed must be at least 35-40 wpm.
  • Proficient with Microsoft Office, Excel for daily reporting.
  • Will have face-to-face connections with community.
  • Bilingual Spanish is HIGHLY preferred.
  • Knowledge of enrollment/ MediCal (preferred)
  • Answering phone calls.

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