Jobs in Admin-Clerical

System Administrator 10
SSI    01-14-2020 London, KY, USA

Position Title: System Administrator

Location:         London, KY

ZIP Code:         40741

Duration:         6+ Months of contract with possible extension

Shift Timing:   Monday to Friday 1st shift

 

Description:

 

  • Installs new software releases and system upgrades. Evaluates and installs patches and resolves software related problems. Performs system backups and recovery. Maintains data files and monitors system configuration to ensure data integrity. Familiar with standard concepts, practices, and procedures within a particular field. Performs a variety of tasks. Works under limited supervision. Typically reports to a project leader or manager. A certain degree of creativity and latitude is required.
  • Evaluates and resolves hardware and software related problems. Assists in system backups and recovery. Monitors system configuration to ensure data integrity. Familiar with standard concepts, practices, and procedures within a particular field. Performs a variety of tasks. Works under limited supervision. Installs new software releases and system upgrades and security patching.

 

 

General Duties:

 

  • Systems Administrator II duties consist of but are not limited to: Troubleshoot and repair various physical IT systems. Assists or performs Preventative Maintenance on various physical IT systems. Works with other IT staff to ensure backup and updates to key systems are performed.
  • Troubleshoots System performance issues. Advanced Microsoft server 2012 and above and windows 10 OS knowledge is a strong requirement. Working knowledge of MS Active Directory.
  • Provides technical support and guidance to users.Familiar with a variety of the field's concepts, practices, and procedures.
  • Maintains all systems, applications and configurations.Installs new software releases and system upgrades; evaluates and installs patches and resolves software-related problems; Maintains data files and monitors system configuration to ensure data integrity.
  • Relies on experience and judgment to plan and accomplish goals.May lead and direct the work of others.
ServiceNow Administrator/ System Administrator 9
SSI    01-14-2020 Colorado Springs, CO 80916, USA

Position Title: ServiceNow Administrator/ System Administrator

Location:         Colorado Spring, CO

ZIP Code:         80916

Shift Timing:   Monday to Friday 1st shift

 

Description:

 

  • The ServiceNow Administrator will provide overall administrative support for the Client's program platform. The ServiceNow system is cloud hosted and will be accessed by customers and internal support organizations with over 5000 possible users.
  • The system will be accessible via mobile, tablet and computers. Therefore, the Administrator should be experienced in supporting ServiceNow in a SaaS environment with experience in maintenance, requirements analysis, troubleshooting and Request Management

 

 

Job Requirements:

 

  • 3 to 5 years working with the ServiceNow as administrator. Experience in: HTML, Java Script, ITIL V3, foundations minimum, ServiceNow Administration required
  • Strong working knowledge of ServiceNow core architecture and especially modules such as Service Catalog, Change/Incident/Problem Management, Asset Management, CMDB, Knowledge Management. Understanding of Web technologies like HTML, XML, JavaScript Skill to effectively analyse and solve problems
  • Excellent knowledge of ServiceNow best practices and ongoing knowledge of latest ServiceNow features

 

Admin Clerk 15
Integrated Resources, Inc    01-14-2020 Salem Hancocks Bridge Rd, Salem, NJ, USA

Role: Admin Clerk 

Location: Hancock’s Bridge, NJ

Duration: 12 Months

 

Responsibilities:

  • Process quality assurance documents through the Records Management scanning process IAW established standards.
  • Use of Fujitsu scanners with Kofax software (will train to specifics). Update of EDRMS (electronic document records management system).
  • Task requires repetitive activities with a high level of quality/accuracy.
  • Required to maintain confidentiality of record content.
  • Individual to have a history of high availability.
  • Overall group has 60,000 paper records that need to be scanned and enter into electronic system
  • Scan documents and follow compliance processes to ensure documents are scanned with all necessary information
  • Critical: record will be discarded so when someone deems it as complete everything should be filed- looking for detail oriented and high quality/accuracy
  • Years’ experience 1-3 years

 

 

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Administrative Assistant 31
Integrated Resources, Inc    01-09-2020 Foster City, CA, USA

Job Title: Administrative Assistant

Location: Foster City, CA - 94404

Duration: 12 months

 

Job Summary:

  • Provide administrative support for Oncology Clinical Research
  • In partnership with Lead Site Administrative Coordinator, will provide administrative support for site events and initiatives
  • Works with and supports other Administrative Assistants where workload or absence dictates

 

Job Responsibilities:

  • Schedule and organize of meetings for clients using Outlook and meeting technology
  • Will be responsible for new hire and onboarding activities
  • Organizes travel, including flights and accommodation, to locations and conference venues
  • Processes team expenses in a timely manner, to ensure the processing of prompt reimbursement
  • Provides administrative and clerical support to the Oncology Clinical Research team. Organizes and schedules department meetings.
  • Prepares expense reports, schedules meetings, becomes expert in operating meeting technology such as SKYPE, Webex and Zoom.
  • Will provide coverage for the administrative assistant team as well overflow work during peak times.
  • Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
  • Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.
  • Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.
  • May coordinate with external agencies or organizations to coordinate activities which are important to the function of the department.

 

Required Experience & Skills:

  • Good verbal, written, and interpersonal skills are required.
  • Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc.
  • Requires knowledge and understanding of administrative and office policies and procedures to specific and detailed procedures and instructions.
  • Typically works under limited supervision and may receive general direction on new lines of work or special assignments.
  • Requires a minimum of a high school diploma plus 2+ years administrative experience.

 

Notes:

  • Concur experience is nice to have
  • Experience with processing expenses is a must
  • Heavy calendaring and conference room set up
  • On boarding- involved in travel arrangements and scheduling interviews

 

 

Travel Coordinator 90
wits solutions    12-27-2019 Fort Lesley J. McNair, DC 20024, USA

Role               : Travel Coordinator

Location        : Washington, DC 20024

Duration        : Short Term

 Description:
Job Description:

  • Coordinate the travel logistics for attendees, this consists of requesting air itineraries, lodging and ground transportation arrangements through the HHS designated Travel Management Center (TMC) for each traveler:
  • Notifying travelers of arrangements and enter data into a tracking system
  • Prepare detailed matrixes outlining the completed arrangements and distribute to relevant parties
  • Prepare travel authorizations, travel orders, and expense reimbursements(vouchers).
  • Prepare memos, to support event activities, for review and approval by the ASPR Senior Travel Official. This includes over per diem memos, and local lodging waiver requests.
  • Identify, secure, and pay for a suitable site, including meeting space and any audiovisual needs, as tasked by the ASPR Project Officer (PO) or Contracting Officer Representative (COR).
  • Assist travelers with resolving travel, profile, and payment issues.
  • Participate in meetings and provide guidance and assistance on emergency travel procedures and policy.
  • Utilize the office personnel management system known as Resource Management System (RMS). Input data fields promptly and according to standards so that activities can be tracked in real time.
    Prepare detailed reports on the status of travelers in TDY status, travel authorizations, travel vouchers and budgetary reports for individual offices under ASPR and distribute ADHOC and based on a set and defined schedule.
  • Support events at TDY locations by deploying contract personnel.
  • Ability to work 12 hour shifts, nights/days/weekends/holidays to support travel operations at federal facilities or from authorized telework locations.
  • Provide first level review of electronic travel documents to ensure that they comply with FTR and ASPR travel regulations.
  • Provide management and oversight of additional surge personnel obtained through this travel support contract.
  • With the recent multistate events (Hurricane Matthew and RNC/DNC) it has been deemed that the WITS Travel Support will have the ability to manage multiple events and multiple locations, either from headquarters or by traveling to the field.
  • Proficient in using the HHS CONCUR. This includes, but is not limited to:
  • Create and process the documents required for new travelers in the CONCUR system;
  • Create and process Federal travel authorizations and travel orders;
  • Process travel requests for non-emergency travel;
  • Act as the first level of support for troubleshooting CONCUR problems;
  • Work with the CONCUR Help Desk to solve larger CONCUR problems;
  • Run reports on the status of travel documents and office/event funding;
  • Interface with Government travel agency itinerary system;
  • Create documents and maintain records according to U.S. Government/HHS/ASPR standards and practices;
  • Network with other OP-DIVs and Staff Divisions (Staff-DIVs) (CDC, Office of Public Health and Science [OPHS], Office of Global Health Affairs, and PSC Travel Finance) to coordinate travel arrangements; and Other miscellaneous tasks, as needed, to provide travel arrangements for ASPR and ASPR-deployed staff.
  • Coordinate activities with IMT personnel within the SOC, this includes researching basic travel and logistics related inquires by consulting data, logs and any written material provided by the PM.
  • Prepare or update standard travel itineraries (which entails booking flights, rental cars and lodging through ASPR's travel management center) and under the direction of the PM. This would include assisting travelers after hours and resolving emergency situation. Officer may be required to contact transportation branch personnel or PM to obtain approval of nonstandard flight reservations.
  • Provide training and coaching to contractor staff and to provide recommendations to ASPR Federal Staff.
FOIA Analyst/SME 81
wits solutions    12-27-2019 Washington, DC 20229, USA

Role                      : FOIA Analyst

Location               : Washington, DC 20229

Duration               : 12+ Months

The Contractor shall perform the majority of the work on-site at the following location: 90 K St NE, Washington, DC 20229

 Minimum Qualifications:

  • Receive, review and analyze new FOIA requests and determine if they are sufficient to process based on the FOIA and/or PA;
  • Conduct record searches and apply lawful exemptions and redactions;
  • Release responsive records to requesters within prescribed timeframes;
  • Provide information on FOIA, and Client FOIA procedures and processes to employees and FOIA requesters;
  • Assist FOIA specialists in implementing privacy policies and procedures;
  • Process records in response to litigation requests, with same deliverables as non-litigation requests;
  • Receive new FOIA requests and triage them (reviewing and assigning) to ensure they are sufficient;
  • Process complex FOIA requests by conducting record searches, reviewing, organizing and analyzing search results, applying for lawful exemptions, and redacting responsive records in compliance with FOIA policy and established program procedures and practices; and
  • Release redacted responsive records to the requester, researching and analyzing sensitive classified and controversial data in order to make pertinent FOIA determinations, and evaluating various correspondence and reports to determine FOIA applicability and associated policies

 

Administrative Assistant 37
Integrated Resources, Inc    12-23-2019 Philadelphia, PA, USA

Job Title: Administrative Assistant II

Location: Philadelphia, PA
Duration: 12 months

 

Summary:

  • This position will support the Integrated Care Management functional area(s). 
  • This position is responsible for performing administrative tasks such as entering data, compiling reports, assembling binders, building spreadsheets, distributing correspondence, recording and dispensing meeting minutes, and making copies.
  • In addition, this individual is tasked with creating presentations, updating manuals and coordinating mass mailings.

 

Knowledge/Skills/Abilities:

  • Proficiency with Microsoft Office Suite (Word, Excel, Power Point).  Access is a plus.  
  • Consistent word processing speed and accuracy of 50 or more words per minute. 
  • Three to five years of office experience/administrative experience.

 

Required Education:

  • High School Diploma/Equivalent
  • Administrative assistant
  • Office experience
  • Administrative task
  • Compiling reports
  • Correspondence
  • Microsoft office.

 

Administrative Assistant I 20
TekWissen LLC    12-19-2019 Foster City, CA, USA
Overview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. The below job opportunity is to one of Our clients who offer a biotechnology company that researches, develops and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi
  • Responsible for IT front desk/triage. Provides administrative and clerical support for a department or group of managers/individual contributors. 
  • Maintains appointments, meetings, and events. Manage conference rooms. 
  • Makes travel arrangements as needed. Arranges meetings providing any associated clerical support. 
  • Manage space planning for IT buildings. Assist with onboarding/off-boarding employees and contractors, Update documents in SharePoint. 
  • May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail.
  • Performs routine word processing assignments, proofreads, and prepare routine reports.
  • Processes invoices for appropriate signatures and prepares expense reports. 
  • Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying. 
  • Coordinates the submission of group timesheets, if applicable to the group that individually supports. 
  • Creates and maintains files. Backfill for other Admin Assistants and Project Coordinators when they are out of the office.
  •  All responsibilities will be under the supervision of Sr. Project Coordinator.
TekWissen® Group is an equal opportunity/affirmative action Employer (m/f/d/v) supporting workforce diversity.
 
Questions:
  1. How many years of Administrative Assistant experience do you have?
Administrative Assistant - I 29
TekWissen LLC    12-19-2019 Foster City, CA, USA

Overview: 

TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. The below job opportunity is to one of Our clients who offer a biotechnology company that researches, develops and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi. 

 

Description: 

 

  • Responsible for IT front desk/triage. Provides administrative and clerical support for a department or group of managers/individual contributors. Maintains appointments, meetings, and events. 
  •  Manage conference rooms.  
  • Makes travel arrangements as needed. Arranges meetings providing any associated clerical support.  
  •  Manage space planning for IT buildings. 
  •  Assist with onboarding/off-boarding employees and contractors, Update documents in SharePoint.  
  • May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail, 
  • Performs routine word processing assignments, proofreads, and prepare routine reports.  
  • Processes invoices for appropriate signatures and prepares expense reports.  
  • Maintains inventory of supplies for the department.  
  • Prepares general correspondence, faxes, and photocopying.  
  • Coordinates the submission of group timesheets, if applicable to the group that individually supports.  
  • Creates and maintains files. 
  •  Backfill for other Admin Assistants and Project Coordinators when they are out of the office.  
  • All responsibilities will be under the supervision of Sr. Project Coordinator. 

TekWissen® Group is an equal opportunity/affirmative action Employer (m/f/d/v) supporting workforce diversity. 

 

 

Questions:
  1. How many years of experience do you have as an Administrative Assistant?
  2. How many years of experience do you have in using MS Office Suite?
  3. Are you in Foster City California?
Administrative Assistant II 40
TekWissen LLC    12-18-2019 N Central Ave, Glendale, CA, USA
We are seeking a highly motivated individual to join us as an Administrative Assistant (Contract to Hire) to support the Corporate Development and Alliance Management teams. Responsibilities include helping to support the management of interactions with existing and prospective partners in a fast-paced, growing environment. The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role.

Responsibilities (include but limited to):
  • Manage schedules and coordinate travel and logistics
  •  Prepare materials and presentations for meetings and set up rooms as needed
  •  Responsible for processing and completing expense reports
  •  Answer and triage phone calls as needed and assist in managing email accounts
  • Coordinate the process for execution of legal agreements including Confidentiality Agreements
  • and maintain files
  • Provide general administrative support, including providing copies, maintaining files and updating
  • shared files on the server
  •  Assist HR and hiring manager in coordinating interviews and greeting candidates
  •  Assist with planning department meetings and events including support for agendas and meeting
  • minutes as necessary
  •  Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel
  •  Manage multiple calendars within MS Outlook
  •  Other duties as assigned
  •  Compile reports
  •  Manage Org charts
  •  Assist in budget cycles
Requirements:
  • Bachelor’s degree (or equivalent experience)
  •  5+ years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment
  •  Experience working in a team environment with other administrative assistants
  •  Exceptional attention-to-detail with the ability to meet aggressive deadlines
  •  Skilled in organizing and prioritizing competing time demands
  •  Excellent written and verbal communication skills with ability to effectively communicate and
  • partner with all levels of the organization
  •  Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars
  • within MS Outlook
  •  Experience with Concur preferred
  •  Ability to adapt in a constantly evolving environment
  •  Self-motivated with a strong sense of ownership in areas of responsibility
  •  Understanding of the importance of confidentiality and discretion
 
Questions:
  1. How many years of Administrative Assistant experience do you have?

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