Jobs in Admin-Clerical

Administrative Assistant 2
TekWissen LLC    11-22-2019 Foster City, CA, USA
Overview:
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. The below job opportunity is to one of Our clients who offer a biotechnology company that researches, develops and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi.
 
Description:
 
Administrative Coordinator
 
Reporting to the Executive Director, this Administrative Coordinator position is within our Inflam/Resp group within Clinical Operations. The role will be based on-site in our Foster City headquarters. We are looking for a candidate who has experience supporting a global function, with an emphasis on the Asian marketplace. This role will require a high attention to detail, the ability to work across multiple global markets, and the ability to multi-task and prioritize at a very high level.
 
Knowledge:
 
  • Requires knowledge and understanding of administrative and office policies and procedures
  • Good verbal, written, and interpersonal skills
  • Self-starter with entrepreneurial drive to succeed
  • Strong leadership ability with a proven history of success
  • Superior communication skills on the telephone, e-mail, and Face-to-Face
  • Exceptional interpersonal skills with a positive, friendly and outgoing approach
  • Advanced knowledge and experience with computer applications such as Excel, PowerPoint, Word, etc. and web-based applications
  • Highly-organized and proficient in data management
  • Strong attention to detail and accuracy
  • Ability to prioritize with good judgment in order to meet deadlines
  • Ability to multi-task and excel in fast-changing environment
 
Specific education and experience requirements:
 
  • Requires a minimum of a high school diploma plus 2+ years administrative experience.
  • Specific job responsibilities:
  • Provide full calendar management for individual manager, department or group of managers in various time zones
  • Arrange all travel accommodations including but not limited to hotel, flight, car service, etc.
  • Preparation of expense reports
  • Manage logistics of external and internal meetings and events including but not limited to: hotel sourcing, room block management, team travel communications, meals, etc.
  • Arranges candidate interview scheduling and onboarding of new hires for onsite and remote staff
  • Serves as the point person for a wide array of organizational, logistical, and technical questions.
  • Works under limited supervision and may receive general direction on new lines of work or special assignments.
  • Other duties as assigned.
 
TekWissen® Group is an equal opportunity/affirmative action Employer (m/f/d/v) supporting workforce diversity.
Data Entry Clerk 5
YMCA of York and York County    11-22-2019 Ocean Dr, Miami Beach, FL 33139, USA

Responsibilities for Data Entry Clerk

  • Receive and process invoices for payment and update invoice details accordingly
  • Accurately enter data into corresponding fields within various software programs
  • Identify and correct data entry errors using appropriate quality control methods
  • Perform related tasks like ordering office supplies and filing documents
  • Manage and organize records and files
  • Prepare relevant reports as needed
  • Provide general data entry support across many teams on an ad-hoc basis

Qualifications for Data Entry Clerk

  • High school diploma or general education degree (GED) required
  • 2 years of data entry experience or related office experience
  • Working knowledge of Microsoft Office
  • Strong computer skills
  • Ability to enter data into a computer quickly and accurately
  • Comfortable with office equipment including a computer, telelphone, scanner, calculator, and photocopier
  • Strong attention to detail
  • Ability to think analytically
System Admin 5
TekWissen LLC    11-21-2019 Riverdale Park, MD, USA

Description 

  • As a System Administrator the individual is responsible for administration, troubleshooting, maintaining and implementing infrastructure solutions for the ground system - including all parts of the programs workstation, server, peripheral and network systems.  
  • This will include a variety of administrative tasks such as implementation, coding, testing, security hardening, and systems integration.  
  • They will establish functional and technical specifications, develop documentation and solve hardware/software interface problems. 
  • As the C3S team IT technical lead, the individual will be responsible for coordinating work between team members, providing technical guidance to team members, and coordination with IPT leadership. 

Required Skills: 

  • 8+ years of related technical experience with increasing responsibilities 
  • 4+ years of experience directly related to Windows System Administration 
  • 2+ years of experience administering VMWare products including vCenter, vSphere, and vSAN. 
  • Experience with Scripting (i.e. PowerShell, Python, Ruby, bash,etc…) 
  • 2+ years of team leadership 
  • Demonstrated ability to work in a process-driven environment 
  • Ability to establish and maintain a good working relationship with all levels of an organization, including customers, engineering organizations, IPT members, supporting functional organizations. 
  • Excellent written and oral communication skills and negotiation skills. 
  • Strong analytic and research skills - must be detail-oriented 
  • Must be able to lift up to 35 pounds in support of hardware installations. 

 

Desired Skills: 

  • Experience with Red Hat Linux 
  • Experience with automation tools such as IBM BigFix/TEM, Chef, Puppet, Ansible, SaltStack) 
  • Understanding of Storage Area Network concepts (SAN) 
  • Experience administering VMWare Horizon VDI (Virtual Desktop Infrastructure) including experience with Horizon Apps, App Volumes and User Environment Manager. 
  • Experience with security operations: system protection, system scanning, and auditing, recurring security configuration checks and management, risk assessments, contingency/incident response, and security sustainment of a large ground system. 

Travel: 

  • Occasional travel in the Continental United States including Aurora, CO and JPSS sites in Suitland, Maryland and Fairmont WV 

Schedule: 

  • Normal work hours are between 8am and 5pm; however, various mission activities will require a flexible work schedule, sometimes off-hours, weekends and possibly holidays depending on mission needs. 
Administrative Specialist 7
TekWissen LLC    11-19-2019 McKinney, TX, USA

Description 

The individual performing in this role will be required to simultaneously handle a wide range of administrative duties that will assist with organizing, scheduling and prioritizing day-to-day activities. Supporting a team of 100+ engineers across functional organizations. In addition, this position requires processing visitor requests, escorting personnel within the building, coordinating domestic and international travel and accurately developing travel expense reports. Other duties include composing reports, charts, and presentations to include inter-office correspondence and emails. Understanding the roles and responsibilities of the team will be key to delegating commitments to keep the organization running smoothly. The administrative assistant will need to work seamlessly across organizational boundaries including other departments within Engineering, Talent Acquisition, Human Resources, Security and other client businesses as required. To be successful, the ideal candidate will work with minimal supervision, propose solutions to problems, maintain a high level of confidentiality and have excellent communication and interpersonal skills. 
 
Additional responsibilities include but are not limited to:
 

  • Expense report reconciliation 
  • Generation of charts, tables, reports, correspondence and other materials with speed and accuracy including preparation of spreadsheets in Excel and PowerPoint presentations on a weekly, and monthly basis 
  • Scheduling, organizing and supporting as required conference calls and meetings 
  • Performing basic research, data compilation and database management for projects and documents 
  • Support for hiring activities and the onboarding of new employees (office space, equipment ordering, clearances processing, orientation, etc.) 
  • Ordering of office supplies and making arrangements for catering 
  • Keeping up to date records on required training and ensuring team members are compliant with all training requirements 
  • Ability to establish and maintain excellent working relationships and communication channels with administrative specialist counterparts across engineering 
  • Required Qualifications: 
  • 6+ years of experience in a professional or similar role as a program/project coordinator 
  • Experience with planning and organizing schedules and events 
  • Demonstrated level of professionalism and discretion 
  • Excellent written and verbal communication skills 
  • Proficiency with Microsoft Office Tool Suite and Outlook 
  • High School Diploma or equivalent

 

Desired Qualifications: 

  • AS or BS degree in related discipline and/or Executive Administrative role 
  • Knowledge of client's business, company policies, and procedures specifically related to ITAR and EXIM guidelines and procedures 
  • Proven ability to prioritize work within a multi-tasking environment with the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment 
Administrative - ADM Administrative Assistant II 7
TekWissen LLC    11-18-2019 Northridge, CA 91324, USA

General Information

 Job Duties:

  • Perform a variety of administrative and clerical tasks.
  • Assist in daily office needs and managing site-wide general administrative activities
  • Prepares written materials as directed by supervisor(s) including visual presentation materials such as posters, and PPT slides.
  • Recognizes administrative related problems, initiates, and participates in developing methods to resolve these issues.
  • May be required to access, input and/or maintain data.
  • Ensures materials and information are accurately distributed in a timely manner.
  • Schedules appointments for supervisors, managers, and departments.
  • Arranges and organizes meetings and conference rooms for departments and site-wide events
  • Anticipates needs and prepares and distributes materials for meetings
  • Screens and distributes mail in a timely manner
  • On a continuing basis, develops a network of appropriate resources for information
  • May coordinate information exchange across functional lines.
  • Maintains record-keeping systems, reviewing and updating records and files that often include sensitive information.
  • Exercises discretion in all matters of confidentiality
  • Facilitates site-wide events such as Holiday luncheons, plant-wide meetings, service anniversaries, etc.
  • Handles multiple projects simultaneously and with accuracy.
  • Maintains supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, and verifying receipt of supplies.
     

    Requirements:

     
  • Proven administrative skills with experience supporting multiple managers
  • Excellent management skills and ability to multi-task and prioritize work
  • Strong attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office
  • Good technical aptitude and ability to understand various software systems
  • Excellent interpersonal skills and ability to work well with cross-functional teams
Administrative Assistant - II 6
TekWissen LLC    11-18-2019 Nashville, TN 37210, USA
Overview:
Tekwissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is a technology and multi-industrial company which operates in building efficiency, automotive experience, and power solutions businesses. The Company designs, sells, controls and installs heating, ventilating, air conditioning systems, batteries, electronic security systems, and fire detection and suppression systems. It also provides residential air conditioning and heating systems, and industrial refrigeration products, as well as technical and energy management consulting services.  
 
Description:
REQUIREMENTS:  
? 3 - 5 years of administrative experience.
? Associate degree in Business desired.  
? Ability to type a minimum of 50 wpm accurately.  
? Computer skills to include word processing, spreadsheet, desktop publishing and database applications. Ability to work independently.
? Good organizational skills with attention to detail.  
? Ability to handle multiple tasks and prioritize workload accordingly.
? In-depth knowledge of company procedures and policies in order to perform a wide variety of administrative support without prior clearance.
? Interpersonal skills to effectively communicate with both internal and external customers.
 
RESPONSIBILITY LEVEL:  
? Perform general office duties within a field branch office which require knowledge of company procedures.
? Duties performed may include word processing, software support, file organization and maintenance, operation of office equipment, answering phones and greeting visitors for that location.  
? Work involves a wide range of administrative support and work coordination to a variety of functions and processes.  
? Tasks will require problem-solving skills and exercise of judgment within precedent and subject to approval.  
 
PRINCIPAL DUTIES:
? Accounts Payable processing  
? Time Entry
? TELEPHONE SYSTEM: answer all phone calls on main office phone lines including needs for operator assistance, provide system administrator support for telephone system including voicemail, automated attendant and scheduling assistance of telephone programming, changes, and trouble reporting.  
? GENERAL CLERICAL SUPPORT: provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service to area office and Milwaukee, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels, maintenance of branch petty cash and issuance of branch checks. Provide shipping / receiving support for the office, including UPS/courier duties. Arrangements for special meetings/training on an as-required basis.
? FACILITY SUPPORT: provide a professionally maintained office environment. Responsible for repairs and maintenance of building and office equipment. Responsible for asset safekeeping, asset tagging, and annual physical count. In addition, it directly supervises service providers to include janitorial, lawn, snow removal, vending, etc.
? WORD PROCESSING: provide word processing support for location staff requests, i.e. letters, memos, short proposals.  
? CONTRACT BOOKING: provide installation contract booking support to include the creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with area contract booking procedures.  
? AREA SUPPORT: provide administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration.  
? HUMAN RESOURCES SUPPORT: may be responsible for new hire processing, including orientation, introduction to company benefits and processes, i.e. time and expense reporting, etc., maintain applicant flow logs, coordinate local Workers Compensation Claims to Area office for processing.
? ADDITIONAL DUTIES: Perform other administrative support as appropriate for the specific field location. (Requirements may vary depending upon the organizational structure of a location).  
Quality Document Administrator 7
TekWissen LLC    11-18-2019 Northridge, Los Angeles, CA, USA
Job Description:
 
POSITION SUMMARY: 
  • Supports Quality and Training by handling a wide variety of administrative duties as delegated.
  • Applies developed secretarial, administrative, and coordination skills to complete activities.
  • Acts on standard procedures and handle non-routine situations through company guidelines, following appropriate procedures and policies.
  • Seeks input from supervision as needed.
OPERATIONAL DUTIES: 
  • Performs administrative activities for training including communications, registration, location set-up if needed, training database forms and learner role updates if needed.
  • Files training documents as per established process or creates a file system to easily be able to retrieve documents during audits
  • Updates and maintains corporate electronic training record database (LSO in SAP) including employee education information
  • Under minimal general direction, prepares periodic reports pertaining to training
  • May be required to access, input and/or maintain data. Applies basic database management skills. 
  • Supports in training newly hired support staff as needed
  • Clearly communicates items due for training to area supervision, to minimize disruptions to operations
  • Is responsive to requests for information or help
  • Trains internal employees on electronic systems (such as Enovia to pull up documents and LSO in SAP)
  • Performs revisions to standard operating procedures or creates new as needed and utilizes Quality Systems procedures internally and systems (such as Enovia) to process the revisions
  • Provides clear, respectful communication to guide requestor to appropriate process/procedure
  • Performs other duties as assigned by supervisor or lead
QUALIFICATIONS: 
  • 1 year of Quality Documentation or Administrative experience
  • Previous experience in a regulated manufacturing environment
  • High School diploma or equivalent
  • Associates degree, or higher, in a related science
  • Experience working with and understanding instruction
  • Working Environment and Physical demands
  • Must be able to lift 20 pounds
  • Must be able to work various shifts as required to perform duties
  • Must be able to work overtime when required
RPA Developer 8
Precision Technologies Corp    11-18-2019 Monmouth Junction, South Brunswick Township, NJ 08852, USA
  • Provide guidance with process design
  • Design, develop, test automation workflows
  • Deployment of RPA components: bots, robots, development tools
  • Support the implementation of RPA solutions
  • Create process documentation
  • Assure the quality of the automation (QA processes)

Required Experience, Skills and Qualifications

Education: MS/BS:CS/IT/MIS/MBA/Masters in Software engineering/ Masters in Business/Data analytics.

Experience: 1-2 years,Freshers also can apply

Communication skills: Excellent communication skills

Work Authorization: Eligible to work in USA (F1-OPT,CPT,H4EAD,GC-EAD,H1B,USC etc

Key Skills

Technical knowledge on leading automation tools, e.g., Blue Prism and UiPath
Excellent software development background, e.g C#, C++, Java, .NET
Basic programming knowledge on HTML, JavaScript (or any scripting language)
Experience with Agile development methodology
Experience with Databases (SQL or NoSQL) often preferred
Knowledge of AI and Machine Learning
Understanding of workflow-based logic
Strong attention to detail and analytical skills
Excellent communication skill
Talent to present technical details
Benefits
>Health Insurance
>Immigration(H1B,GC sponsorship)
>Paid Public holidays
>Paid Vacation
>Relocation

Administrative Clerk III 6
TekWissen LLC    11-18-2019 Batesville, IN 47006, USA

Description:

JOB SUMMARY:
The Cash Application Specialist is responsible for the timely and accurate posting of customer payment remittances (i.e. check, wire or ACH and credit card payments). This position is accountable for ensuring all required back up documentation and/or approvals are followed in order to maintain the integrity of the payment application process. This position is also responsible for leading the implementation of process improvements to maximize the financial performance of the company by reducing operating expenses.

ESSENTIAL DUTIES AND RESPONSIBILITIES: – Other duties may be assigned:
• Review and reconcile all Unapplied Cash within the current ERP system and apply accordingly
• Facilitate the manual posting of EDI payments, incoming wire payments, lockbox and credit card kick-out payments, entering miscellaneous credits to customer accounts, other miscellaneous posting needed
• Provide customer-facing interaction to accomplish correct payment posting the first time. Assist Credit Department (i.e. Invoice Specialist, Collection Specialist) in clearing the Unapplied Cash and credit card kick-outs
• Responsible for purging receipts monthly within the current ERP system and ensuring all cash receipt batches are posted
• Monitor the end to end cash applications process to ensure timely and accurate posting of cash to customer accounts minimizing reposting or rework
• Provide guidance in cash posting to analyze department processes and transactions along with researching and forwarding credit card chargeback issues to the appropriate location and department
• Analyze current customer credit card requests to identify gaps that could result in overpayments or duplications. Recommend steps to correct these gaps and implement throughout the company. Educate associates on new processes as they are defined
• In conjunction with the Invoicing Specialist Manager, recommend improvements on cash posting to improve cash flow for the company. Monitor financial controls and communicate potential areas of financial exposure to management in the areas of customer credit card transactions and cash posting kick-outs
• Function as lead liaison to drive operational initiatives and projects for process improvements in Cash Posting

EDUCATION, EXPERIENCE, AND QUALIFICATIONS:
• Preferred Associates Degree in Accounting/Business or equivalent experience
• Minimum 3+ years of experience in Accounts Receivable and/or Business environment
• Experience with General Ledger account reconciliations
• Experience in Accounts Receivable and Cash Applications
• Knowledge of JDE and Cognos preferred

 

Administrative Assistant 8
TekWissen LLC    11-14-2019 California Way, Livermore, CA 94550, USA
Overview:
Tekwissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is a technology and multi-industrial company which operates in building efficiency, automotive experience, and power solutions businesses. The Company designs, sells, controls and installs heating, ventilating, air conditioning systems, batteries, electronic security systems, and fire detection and suppression systems. It also provides residential air conditioning and heating systems, and industrial refrigeration products, as well as technical and energy management consulting services.  
 
REQUIREMENTS:  
? High school diploma.
? Ability to type a minimum of 45 wpm accurately.
? Computer skills to include: MS Office applications.
? Ability to work independently.
? Good organizational skills with attention to detail.
? Ability to handle multiple tasks and prioritize workload accordingly.
? Interpersonal skills to effectively communicate with both internal and external customers.
? Perform general office duties within a field branch office which require knowledge of company procedures.
? Duties performed may include word processing, software support, file organization and maintenance, operation of office equipment, answering phones and greeting visitors for that location.
? Work involves general administrative tasks which may require problem-solving skills and exercise of judgment within precedent and subject to approval.  
 
PRINCIPAL DUTIES:
? TELEPHONE SYSTEM: answer all phone calls on main office phone lines including needs for operator assistance, provide system administrator support for telephone system including voicemail, automated attendant and scheduling assistance of telephone programming, changes, and trouble reporting.
? GENERAL CLERICAL SUPPORT: provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service to area office and Milwaukee, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels, maintenance of branch petty cash and issuance of branch checks. Provide shipping / receiving support for the office, including UPS/courier duties. Arrangements for special meetings/training on an as-required basis.  
? FACILITY SUPPORT: provide a professionally-maintained office environment. Responsible for repairs and maintenance of building and office equipment. Responsible for asset safekeeping, asset tagging, and annual physical count. In addition, directly supervises service providers to include: janitorial, lawn, snow removal, vending, etc.
? WORD PROCESSING: provide word processing support for location staff requests, i.e. letters, memos, short proposals.
? CONTRACT BOOKING: provide installation contract booking support to include the creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with area contract booking procedures.  
? AREA SUPPORT: provide administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration.  
? HUMAN RESOURCES SUPPORT: may be responsible for new hire processing, including orientation, introduction to company benefits and processes, i.e. time and expense reporting, etc., maintain applicant flow logs, coordinate local Workers Compensation Claims to Area office for processing.
? ADDITIONAL DUTIES: Perform other administrative support as appropriate for the specific field location. (Requirements may vary depending upon the organizational structure of a location).

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