Company Details

Administrative Assistant

Job ID

: 18965


: Gaithersburg, MD, USA


: Not Specified

Job Views

: 135


: 10-11-2017

Key Skills

5 or more years of administrative experience, including at least 2 years experience supporting Senior Leaders

Job Description


We are looking for Administrative Assistantfor one of our clients in MD. Kindly go through the below job opening and let me know your interest.   Please send updated resume in word format along with pay rate .


Job Title          :  Administrative Assistant

 Location          :   Gaithersburg, Maryland

Duration         :  6 Months Contract


Note: Candidates should be available to start as soon as possible. Start date could change, to an earlier date, depending on when the right candidate has been identified



Major Responsibilities

Proactively manage all aspects of administrative support for their customers holding confidences and trusted with information. Key aspects can include:

Calendar management

Booking travel (both domestic and international)

Expense reports

Recruitment support


Document management

Independently and pro-actively resolve issues and challenges relating to administrative requests

Work collaboratively with Global Colleagues to deliver a lean, consistent and professional global administration service to GMD customers

Advise customers and peers on the best way of conducting administrative tasks

Administer and be an excellent user of essential IS/IT administrative systems to increase efficiency in day to day work

Lead or participate in administrative continuous improvement activities

Contribute to knowledge sharing within the Business Support Office

Provide guidance/coaching and mentoring to colleagues where required

Lead or participate in training and development initiatives for administrators or other relevant training


Minimum Requirements

5 or more years of administrative experience, including at least 2 years experience supporting Senior Leaders

Relevant professional qualification in administrative skills

Demonstrated advanced proficiency across a broad range of administrative processes and procedures

Experience of working in a Pharmaceutical/ Drug Development environment (preferred)

Graduate level of education (preferred)


Essential Skills and Capabilities

Capable of proactively prioritizing and managing calendars (with ease)

Experienced domestic and global travel coordinator

Communicates effectively and confidentially with local and global leadership, internal and external customers

Ability to work across functions - Commercial, Regulatory, Project Management, Communications, Senior Leaders, IT/IS

Expertise in planning and coordinating internal and external meetings

Proficient with Microsoft office suite

Current with AZ policies (travel, finance, compliance, etc.)

Detail oriented with the ability to multi-task in a high volume environment

Have a keen understanding of the importance of professional and diplomatic interpersonal skills

Be flexible in a changing environment

Be responsive, not reactive

Be confident, yet humble

Leadership strengths should include: Thinks Strategically; Passion for Customers; Drives Performance; Acts Decisively



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