Systemart

Company Details

Administrative Assistant (775753)

Job ID

: 22685

Location

: 1735 Market St, Philadelphia, PA 19103, USA

Salary

: $16 per hour

Job Views

: 67

Posted

: 09-18-2019

Key Skills

Administrative Assistant , expense, calendar, travel

Job Description

Description:

The Admin Assistant will be responsible for Executive level administrative support while working in a dynamic environment. 

 

Key responsibilities include:

  • Perform complex calendar management and coordination of VIP meetings and events, such as quarterly off-sites, corporate dinners, and client events.
  • Oversee and work with the corporate travel agent to book all travel needs including complex international trips.
  • Provide exemplary customer service to clients, partners, potential collaborators, and fellow colleagues.
  • Interact with domestic and international executives, external customers, and vendors.
  • Have ability to handle multiple priorities and confidential information.
  • Independently demonstrate the ability to identify problems and work toward resolution in a proactive manner.
  • Collaborate with primary administrative support regarding task/assignment distribution.
  • Perform international tasks, such as travel visa applications and schedule/manage complex travel schedules for international and domestic travel.
  • Manage a demanding calendar schedule with emphasis on prioritization across multiple time zones.
  • Use independent judgment to plan, prioritize and organize diversified workloads for self and other executives;
  • Consistently balance multiple priorities ensuring that actions are aligned with priorities;
  • Organize, maintain, and create files, records, and archiving systems to facilitate the timely retrieval of information;
  • Process expense reports for executives in a timely manner;
  • Quality check the expense reports for all direct reports prior to approval;
  • Provide continuous coordination to make sure policies, procedures and guidelines are being adhered to correctly;
  • Strong interpersonal and team skills; ability to build relationships and trust
  • Understands the “big picture” while remaining detail-oriented
  • Provide back up support to the other Senior Administrative Assistants

 

Requirements:

Must have admin assistant experience, calendar management experience, and experience making travel arrangements. Must have experience with Word, Excel, Outlook. 

  • 0-3 years with experience with degree
  • 5-10 years with no degree
Job Category
Admin-Clerical
Employment Types
Contract - W2
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